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CAR XML Project Checklist

Updated
•6 min read
V
Vikash Kumar

Agar aap CAR XML project par kaam kar rahe ho, to conversion tool ke baad XML file me kaafi errors aate hain jo manually fix karne padte hain.
Is post me main step-by-step checklist share kar raha hu jo XML file ko QA pass karane ke liye follow karni hoti hai.

1️⃣ Check File Type (AIP ya FINAL)

Sabse pehle file ka type check karo.

AIP File: aip-xxxxx

XML me ye hona chahiye:

<unit type="ARTICLE-IN-PRESS">
<status state="new" stage="S200"/>

FINAL File: final-xxxxx

<unit type="BATCH">
<status state="new" stage="S300"/>

2️⃣ Check Citation Type:

Source XML me article-type check karo.

<citation-type code="ar"/>

you can check here:

Type Article-type from Source PIT Code
Article research-article ar
review-article re
case-report ar
brief-report ar
announcement ar
Editorial editorial ed
Introduction ed
Letter letter le
Letter to the Editor le
Letters to the Editor le
Correction correction er
corrected-article er
CORRECTIONS er
Erratum er
Expression of Concern er
Other abstract cb
Consensus Conference cb
calendar cal
news nws
other mis
retraction ret
Discarded List of contributors, Front Matter, Copyright, Obituary, Book review, Editorial Board —

3️⃣ Check DOI

DOI source XML se match hona chahiye.

Example:

<ce:doi>10.1097/ASW.0000000000000335</ce:doi>

4️⃣ Fix Author Group and Sequence

Author sequence continuous hona chahiye.

Example:

author-group
   ├── author
   │      ├── initials
   │      ├── surname
   │      └── given-name
   │
   └── affiliation
          ├── organization
          ├── city
          ├── state
          └── country

<!-- Author Group Start -->
<author-group seq="1">

    <!-- Author 1 Start -->
    <author seq="1">
        <ce:initials>Y.</ce:initials>
        <ce:surname>Fukuta</ce:surname>
        <ce:given-name>Yuriko</ce:given-name>
        <ce:e-address>yuriko.fukuta@bcm.edu</ce:e-address>
    </author>
    <!-- Author 1 End -->

    <!-- Affiliation for Author Group -->
    <affiliation>
        <organization>Department of Medicine</organization>
        <organization>Section of Infectious Diseases</organization>
        <organization>Baylor College of Medicine</organization>

        <city>Houston</city>
        <state>Texas</state>
        <country iso-code="USA"/>

        <ce:source-text>
            Department of Medicine, Section of Infectious Diseases,
            Baylor College of Medicine, Houston, Texas, USA
        </ce:source-text>
    </affiliation>
    <!-- Affiliation End -->

</author-group>
<!-- Author Group End -->

5️⃣ Fix Initials

intials generate from given name->

Examples:

MM → M.M.
R-D → R.-D.
FAA → F.A.A.

Initials me dot hona zaroori hai.

Incorrect:

<ce:initials>A</ce:initials>

Correct

<ce:initials>A.</ce:initials>

6️⃣ Fix Affiliations

Country ke according format change hota hai.

USA / Canada / Australia

state me 2 Letters code hi jayega Captalize But aapko phle se hi pura state ka name likh ke aa rha us case me waise hi jayega like this:

Rule

Country Tag Structure
USA / Canada / Australia <city> + <state>
Rest of Countries <address-part>

you can see here:

<affiliation>
<organization>Department of Medicine</organization>
<organization>Section of Infectious Diseases</organization>
<organization>Baylor College of Medicine</organization>
<city>Houston</city>
<state>Texas</state>
<country iso-code="USA"/>
<ce:source-text>Department of Medicine, Section of Infectious Diseases, Baylor College of Medicine, Houston, Texas, USA</ce:source-text>
</affiliation>

For other countries:

<!-- Affiliation Start -->
<affiliation>
<organization>Department of Oncology</organization>
<organization>University of Copenhagen</organization>
<address-part>Copenhagen</address-part>
<country iso-code="DNK"/>
<ce:source-text>Department of Oncology, University of Copenhagen, Copenhagen, Denmark</ce:source-text>
</affiliation>
<!-- Affiliation End -->

Input XML se copyright lena hota hai.

and xml code me paste kar do:

<publishercopyright>
© 2025 American Society of Clinical Oncology
</publishercopyright>

8️⃣ Remove Bold and Italic Tags

PDF se aane wale tags remove karne hote hain.

Remove:

<b>
<i>
<italic>
<bold>

Correct structure:

<ce:para>
Results of the study...
</ce:para>

9️⃣ Fix Volume and Issue Number

order.xml se check karo.

Example:

<volume-issue-number>
<vol-first>38</vol-first>
<iss-first>8</iss-first>
</volume-issue-number>

o pehle order.xml me ja kar check karo.

  • Agar order.xml me bhi empty hai, to is tag ko remove kar do.

  • CAR XML me empty tag allowed nahi hota.

Example

❌ Incorrect

<volume-issue-number>
<vol-first>38</vol-first>
<iss-first></iss-first>
</volume-issue-number>

✔ Correct

<volume-issue-number>
<vol-first>38</vol-first>
</volume-issue-number>

2️⃣ Fix <vol-first> Text Value

Kabhi-kabhi <vol-first> me number ki jagah text value milti hai.

Example

<vol-first>Ahead of Print</vol-first>

Isko fix karna hota hai.

Rule:

vol-first → vol-text

✔ Correct Format

<vol-text>Ahead of Print</vol-text>

Example

❌ Incorrect

<vol-first>Ahead of this</vol-first>

✔ Correct

<vol-text>Ahead of this</vol-text>

3️⃣ Fix <iss-first> with Supplement Value

Kabhi-kabhi <iss-first> me supplement value milti hai.

Example

<iss-first>16_suppl</iss-first>

Isko supplement tag me convert karna hota hai.

Incorrect

<volume-issue-number>
<vol-first>43</vol-first>
<iss-first>16_suppl</iss-first>
</volume-issue-number>

Correct

<volume-issue-number>
<vol-first>43</vol-first>
<suppl>16_suppl</suppl>
</volume-issue-number>

Quick Rule Summary

Situation Action
<iss-first> empty Remove the tag
<vol-first> contains text Convert to <vol-text>
<iss-first> contains *_suppl Move value to <suppl> tag

🔟 Fix Page Information

Case 1

Agar sirf first page ho

E69

to use article number bana do. and isko tag ke nichhe rkh do.

<article-number>E69</article-number>

Case 2

Agar first page + last page dono ho

to same rehne do.

<first-page>E69</first-page>
<last-page>E72</last-page>

1️⃣1️⃣ Fix Publication Date

AIP file

<publicationyear first="2025"/>

FINAL file

<publicationyear first="2025"/>

<publicationdate>
<year>2025</year>
<month>09</month>
<day>01</day>
<date-text>September 2025</date-text>
</publicationdate>

Rule

Day = 01 → date-text allowed

1️⃣2️⃣ Fix References

Reference part me mostly errors aate hain.

Fix initials

Incorrect

Mitja O

Correct

<ce:initials>O.</ce:initials>

Note: after fix this error isko refrence part me jha pr tag close hoga uske just phle rkh dena hai.

Fix <ext-link> in Reference Part

Kabhi-kabhi reference section me ye structure milta hai:

<pt>
<ext-link>https://www.cdc.gov/mpox/hcp/clinical-care/index.html</ext-link>
</pt>

Ye CAR XML format me correct nahi hota, isko fix karna padta hai.

Rule

<pt><ext-link> → convert to ref-website structure

✔ Correct

<ref-website>
<ce:e-address type="url">
https://www.cdc.gov/mpox/hcp/clinical-care/index.html
</ce:e-address>
</ref-website>

Quick Rule Summary

Situation Fix
<pt><ext-link> in reference Convert to <ref-website>
Website link in reference Use <ce:e-address type="url">

1️⃣3. Fix Grant Coding

Create grant coding only if funding information is present (usually in acknowledgement or footnote)

Grant Coding Rules

  • Grant coding is created only for FINAL files

  • Do not create grant coding for AIP files

  • <grant-agency-id> must be taken from FundRef.rdf file

find these keywords: support / grant / funding / received in foot-note if present most probably create grant list:

you can follow this template:

<grantlist>
<grant>
<grant-id>XXXX</grant-id>
<grant-acronym>ABC</grant-acronym>
<grant-agency>
<organization>Funding Organization Name</organization>
<country iso-code="XXX"/>
</grant-agency>
<grant-agency-id>XXXX</grant-agency-id>
</grant>
<grant-text>Funding statement from article.</grant-text>
</grantlist>
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